Equipment Maintenance Administrator

About the Role
The Equipment team are responsible for ensuring that over 600 items of WHE, including Compactors, Balers and other specialised items of equipment and containers currently on customers sites under fully inclusive rental contracts are maintained, repaired, and inspected as required, plus an additional 200 items of customer owned equipment that we maintain on their behalf, under contract. The effective administration of this fleet is vital to ensure accountability, compliance, profitability and safety by ensuring that all work is carried out in a timely manner to an acceptable, safe and cost-effective standard, and that customer satisfaction is maintained, and expectations are met.

Key Responsibilities and Accountabilities

Plan/monitor preventive maintenance schedules monthly to ensure that all WHE is maintained cost effectively, is compliant and safe to use with minimum downtime
Liaise with customers regarding maintenance and repair activities
Maintain accurate records of all maintenance activities
Respond to maintenance or breakdown requests and issues in a timely manner
Progress chase with Engineers and/or sub-contractors ensuring that communication with the customer is always maintained until resolved
Process engineers’ worksheets and review for completion, first time fix, outstanding work and identification of further works required. Escalate where required
Arrange return visits, further works, including modifications, major overhauls, and refurbishments into the planning schedule
Arranging permits to work and RAMS packages for customers
Coordinate with vendors and contractors for maintenance services
Coordinate with other departments to ensure smooth operations
Production and processing of training certificates and quotations
Ensure AMCS and other internal systems are updated correctly to deliver regular business critical reports and invoices
Develop relationships with key customers, account managers and internal sales teams to support issues resolution, drive growth and provide a high level of support in a confident manner
Foster excellent working relationships with key suppliers/contractors to maintain our integrity and to ensure high levels of support when neededExperience and Skills
Relevant knowledge and experience supersede specific qualifications as this is a niche position, but the candidate should have:
Relevant administrative experience
Evidence of recent training /learning
Experience of planning and organising maintenance tasks
Data entry accuracy
Ability to effectively communicate with all levels, including site operatives, customers, technicians/engineers and sub-contractors

Join us on the journey…..
Over the past 30 years, Beauparc has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success.
Whilst Beauparc is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre.  As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation.  What’s good today can be better tomorrow.
Beauparc is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and diversified significantly, we believe that great leadership is rooted in strong values. As leaders within this industry, we’re committed to shaping a better future for our friends, families and communities. Our philosophy remains unchanged, balancing customer satisfaction with environmentally sustainable practices. Exceptional customer service, and unwavering dedication to sustainability are the cornerstones of our business.
Our journey is dependent upon talented, passionate, and dedicated people that constantly strive and challenge each other for better outcomes. 
Take the first step today and join us on the journey……….
Beauparc aims to attract and retain a skilled and diverse workforce that best represents the talent available in the communities in which our assets are located and our employees reside.
(DE&I Policy Statement)